B1 Problems to be faced in the construction of Index Numbers

C3 Purchasing procedure

Purchasing procedure

1. Receiving the indents or purchase requisition
2. Ascertainment of possible sources of supply and selection of a particular supplier.
3. Placing purchase order on supplier
4. Follow-up of Purchase order
5. Receiving and inspection of materials
6. Verification and passing of supplier s invoice for payments

C3 FUNCTIONS OF PURCHASE DEPARTMENT

FUNCTIONS OF PURCHASE DEPARTMENT
Routine Functions
1. collection and registrations of purchase requisitions or indents from the stores department and for special and urgent materials from production and consuming department
2. Ascertainment of the possible sources of supply of required materials
3. selection of right suppliers
4. placing the purchase order
5. Follow-up of the purchase order to avoid any delay in delivery
6. obtaining goods received note and inspection note to ensure that quantity and quality of materials received are according to PO
7. Returning materials which are not according to specifications or securing adjustments with the supplier on claims for discrepancies
8. Verifying the invoice with regard to quality, price and other relevant particulars and pass it for payment and sending the invoice to the accounts section.


Some other functions are
1.To collect maintain proper records and documents like catalogues, price lists,, trade magazines and journals to assist in locating the best market.
2. To develop and maintain good supplier relations
3. to serve as an information centre on materials
4. to develop standard forms and document used in purchasing process.
5.TO prepare purchase budget

C3 IMPORTANT ASPECTS OF MATERIAL COST CONTROL

IMPORTANT ASPECTS OF MATERIAL COST CONTROL
1. Purchasing of materials should be made by proper authority
2. Receiving and Inspection, recording and proper storage of material must be ensured.
3. Storing and
4. Production
5. issues should be based on authorised requisitions in writing from the needy departments
6.Adequate storage facilities must be made available

C3 OBJECTIVES OF MATERIAL CONTROL

OBJECTIVES OF MATERIAL CONTROL

1. Ensure availability of material.
2. Preserving the material by eliminating wastages
3. Adopting a system of perpetual inventory and timely reporting to management accurate information
4. Avoid over stock
5. Ensure right quality at right price
6. Keep the lowest carrying cost as far as possible.
7. Minimum cost of storage

C3 ELEMENTS OF COST

ELEMENTS OF COST

Two Types: Direct costs and indirect costs

Direct Material
raw materials,Semi-finished materials or components which become part ad parcel of the product are known as direct material.

E.g clay in bricks
wood in furniture
leather in shoe
cotton in yarn etc.

However if a material forms part of the product but is of a negligible value, it may be treated as indirect material.

E.g yarn used in making shoes
nails used in furniture making etc.

Direct Labour
labour which can be conveniently identified with and directly charged to a particular product, job, service etc. it is all labour which is expended in converting raw materials into finished products.
E.g
wages paid to labour engaged in the actual production or carrying out an operation or process or a contract.

also called direct wages, productive labour, operating labour, prime cost labour etc.

Direct Expenses

All expenses other than direct material and direct labour which can be conveniently identified with or directly chargeable to a product, job, process or service are called direct expenses. Also called chargeable expenses, prime cost expenses and productive expenses.

E.g
Cost of special patterns, designs, drawings and tools made or purchased for specific product or process, excise duty, royalty, architects feesm and hore charges of special tools and equipment used for a particular product, job or service.

Indirect Material

Material which cannot be traced in and which does not form part of the finished product. it cannot be directly charged to a particular cost centre, product, job, contract process etc.
E.g
consumable stores
lubricants
cotton waste
grease oils
chemicals added in process etc.

Indirect Labour

Cost of labour which cannot be identified with or directly charged to a product, job, process or service etc. and which is general in nature is called indirect labour. it represents cost of labour expended on auxiliary work in connection with the product manufactured. it aids and facilitated production work indirectly.

E.g wages paid to maintenance workers employed in workshops,
mechanics, cleaners, store-keepers, watch and ward and clerical staff etc.


Indirect Expenses

Expenses which cannot be directly charged to production and which are other than indirect and indirect material are called indirect expenses.
E.g
Rent
rates
insurance
taxes
power,lighting
heating, repairs , canteen expenses, hospital and dispensary expenses
office and administrative expenses, etc.

C3 TECHNIQUES OF COSTING

TECHNIQUES OF COSTING:
1.Marginal Costing:
it is a technique of cost accounting, which ascertains the marginal costs of a product or an operation by differentiating between fixed and variable costs. The technique reveals how volume and costs affect the profit

2. Absorption Costing
Under this technique both fixed and variable costs are charged to operations or processes. This is known as total cost technique. This technique is useful for preparing tenders.

3. Standard Costing
This is a technique of costing in which a comparison is made of the actual cost with predetermined (standard )cost  and the deviations if any, are corrected. useful for cost control.

4. Budgetary control
technique of controlling costs by preparing budgets, coordinating activities of various departments, pinpointing their responsibilities and continuous comparison of actual performance with the budgeted.

C3 Methods of Costing

Unit costing
costing which can be developed in industries having continuous production, the units of which are identical and standardised.

Job Costing
in which each job is taken as cost unit or a cost centre and it is appropriate for jobbing factories, assembling units etc.

Batch Costing
Extension of Job costing. A batch may represent a number of small orders passed through the factory in batch. Each batch is treated as a cost unit and costs are ascertained separately. it is useful for biscuit, cloth industries.

Contract Costing
Costing in which cost of production is ascertained for each contract, and it is applied to contract and erection industries.

Process Costing
Costing in which the product passes through a series of processes till is completed. and cost is ascertained for each process. it is suitable for industries like chemical, coal, soap. leather, timber etc.

Operating Costing
Costing which is used to ascertain the cost of services rendered. it is suitable for hospitals, hotels, transport, power supply industries.

C3 Principles of Cost Accounting

1.For each and every item of cost, cause and effect relationship should be established.
2.Should give factual picture of the profitability of a project.
3.past costs should not be recovered from the future costs.
4.Abnormal cost should not be considered in cost accounting which misleads taking decisions
5.to ensure correctness, cost ledgers and cost control account should be prepared under the principles of double entry

C3 Limitations of Cost Accounting

1. No uniformity in costing systems
2. the application of cost accounting involves too many customs and estimates.
3, it is costly and hence not suitable to small concerns.
4. fails in directing the concern how to face the inflationary conditions in future.

C3 ADVANTAGES OF COST ACCOUNTING

1. Identifies the profitable and unprofitable activities of a concern
2. provides reliable data r information for managerial decision making
3.it measures organisation efficiency and suggests the measures for improvement
4.helps in preparing renders or quotations
5.ensures future production planning
6.discloses the sources of losses and wastages
7. distinguishes efficient and inefficient workers and encourages efficiency
8.discloses sources of losses and wastages
9. discloses the liquidity and profitability position of the concern
10. helps the government in policy formulation and tax imposition.

C3 FINANCIAL ACCOUNTING AND COST ACCOUNTING

S.No	Financial Accounting	Cost Accounting
1	Have specific purpose to serve and kept in manner to present correct figures to tax authorities. Classification and recording of transactions directed towards the preparation of final accounts.	With collection, classification, analysis and presentation of costs for the guidance of management for proper planning, organization, decision making, cost control and policy formulation and for efficient successful management
2.	Accounting treat costs in very broadly	Accounting treat costs in greater detail
	Eg transaction of material purchased	Necessity of material
3	Cannot give reliable and accurate answers needed by management	Indicates the reliable answers for the queries
4	Cost of manufacture of products information will only be totals and too the end of accounting	Cost of manufacturing of products may be analyzed in terms of expenditure, departments or functions
5	Cannot reveal inefficiencies in material handling	reveal inefficiencies in material handling
6.	Cannot have proper control over materials and stores, labour  and overheads	have proper control over materials and stores, labour  and overheads
7.	Do not provide detailed classification of expenditure and draw distinction betweens costs as fixed or variable, controllable or uncontrollable etc	Can provide detailed classification of expenditure and draw distinction betweens costs as fixed or variable, controllable or uncontrollable etc
8.	Stock is valued at cost at market price which ever is lower	Stock is valued only at cost

C3 OBJECTIVES OF COST ACCOUNTING

OBJECTIVES OF COST ACCOUNTING

1. To ascertain the cost of products or services and to determine the selling price
2. To control costs
3. To provide basis for the management of formulate policies and to carry out its functions efficiently

Formulating policies are:

Determination of break even point( where there will be no profit and no loss)
Introduction of new product or new line of production
whether to shut down plant to operate at loss
replacement of existing machines for automation
whether to make or buy utilisation of idle capacity future expansion and development policies and capital outlays and so on.

4.it assists the management in carrying out it functions of planning budgeting, decision making, organising, controlling pricing and evaluating operative efficiency etc.

5. to ascertain the profitable and unprofitable lines of activities
6.to find the causes that lead to profits/losses
7.to provide basis for the preparation of budgets.
8.to check and control all types of wastages
9.to establish effective control over machines , material and overheads.
10. to help in valuation of inventory, productions

C3 Principle techniques of Costing

The Principle techniques of Costing are:
1. Marginal Costing
2. Standard Costing
3. Absorption Costing
4.Uniform Costing
5. Budgetary control

C3 PRINCIPLE METHODS OF COSTING

PRINCIPLE METHODS OF COSTING
1.JOB COSTING

Batch costing
Terminal or contract costing
Multiple costing etc.

2.PROCESS COSTING

Operation costing
Single or Output costing
operating costing

C3 COST ACCOUNTANCY DEFINITIONS

COST
An amount of Expenditure incurred on a given thing

COSTING
Technique and process of ascertaining costs

COST ACCOUNTING
Is a formal mechanism by means of which costs of products or services are ascertained and controlled

COST ACCOUNTANCY
Application of costing and cost accounting principles methods and techniques to the science art and practice of cost control and the ascertainment of profitability.
information derived used for managerial decision making

C3 Marginal costing cost accounting

Marginal cost is the change in the total cost when the quantity produced is incremented by one. That is, it is the cost of producing one more unit of a good. For example, let us suppose:

Variable cost per unit     = Rs 25
Fixed cost                 = Rs 1,00,000
Cost of 10,000 units       = 25 × 10,000 = Rs 2,50,000
Total Cost of 10,000 units = Fixed Cost + Variable Cost
                           = 1,00,000 + 2,50,000
                           = Rs 3,50,000
Total cost of 10,001 units = 1,00,000 + 2,50,025
                           = Rs 3,50,025
Marginal Cost              = 3,50,025 – 3,50,000
                           = Rs 25
Need for Marginal Costing
Let us see why marginal costing is required:

Variable cost per unit remains constant; any increase or decrease in production changes the total cost of output.

Total fixed cost remains unchanged up to a certain level of production and does not vary with increase or decrease in production. It means the fixed cost remains constant in terms of total cost.

Fixed expenses exclude from the total cost in marginal costing technique and provide us the same cost per unit up to a certain level of production.

Features of Marginal Costing
Features of marginal costing are as follows:

Marginal costing is used to know the impact of variable cost on the volume of production or output.

Break-even analysis is an integral and important part of marginal costing.

Contribution of each product or department is a foundation to know the profitability of the product or department.

Addition of variable cost and profit to contribution is equal to selling price.

Marginal costing is the base of valuation of stock of finished product and work in progress.

Fixed cost is recovered from contribution and variable cost is charged to production.

Costs are classified on the basis of fixed and variable costs only. Semi-fixed prices are also converted either as fixed cost or as variable cost.

Ascertainment of Profit under Marginal Cost
‘Contribution’ is a fund that is equal to the selling price of a product less marginal cost. Contribution may be described as follows:

Contribution                  = Selling Price – Marginal Cost
Contribution                  = Fixed Expenses + Profit
Contribution – Fixed Expenses = Profit
Income Statement under Marginal Costing
Income Statement

For the year ended 31-03-2014

Particulars Amount Total
Sales 25,00,000
Less: Variable Cost:
Cost of goods manufactured 12,00,000
Variable Selling Expenses 3,00,000
Variable Administration Expenses 50,000
15,50,000
Contribution 9,50,000
Less: Fixed Cost:
Fixed Administration Expenses 70,000
Fixed Selling Expenses 1,30,000 2,00,000
7,50,000
Advantages of Marginal Costing
The advantages of marginal costing are as follows:

Easy to operate and simple to understand.

Marginal costing is useful in profit planning; it is helpful to determine profitability at different level of production and sale.

It is useful in decision making about fixation of selling price, export decision and make or buy decision.

Break even analysis and P/V ratio are useful techniques of marginal costing.

Evaluation of different departments is possible through marginal costing.

By avoiding arbitrary allocation of fixed cost, it provides control over variable cost.

Fixed overhead recovery rate is easy.

Under marginal costing, valuation of inventory done at marginal cost. Therefore, it is not possible to carry forward illogical fixed overheads from one accounting period to the next period.

Since fixed cost is not controllable in short period, it helps to concentrate in control over variable cost.

B3 Cash from operations

In Balance Sheet

Add

Decrease in
Debtors
Stock
Prepiad expenses
Accrued income
Creditors
Increase in outstanding expenses

Less
Increase in
debtors
Stock
Prepaid expenses
Accrued income
Decrease in creditors
Increase in outstanding expenses

B3 profit and loss credit

Sales
Closing stock
By gross profit
Rent receive d
Income from investment s
Miscellaneous receipts
Net profit

B3 Profit and loss account Debit

Opening stock
Purchase s
Gross profit
Ad and selling expenditure
Debenture interest
Bank interest
Interim dividend
Proposed dividend
Renumeration
Provision for taxation

B3 Balance sheet Assets

Fixed assets
Good will
Buildings

Plant and mahinery
Less:depreciation

Investment s

Current assets
Interest on bonds

Current assets:
Stock in trade
Sundry debtor's
Less: provision for DD

loans and advances:

Miscellaneous expenditure

B3 Balance sheet liabilities

Liabilities

Share capital
Less: calls unpaid
By directors and others

Reserve and surplus
Less:debit balance in profit and loss account

Secured loans
Unsecured loans

Current liabilities

Sundry creditors
Acceptance
Advance payments and unexpired discounts

Provisions

Bills payable
Sundry creditors
Debenture interest

B3 Under subscription

In certain cases, The number of shares applied for may be less than the number of shares issued.
The the company will allot that much shares only.
Journal entry not required.

B3 over subscription

Some times the public may apply for more than the number of shares issued for subscription.

Directors may adopt
Rejecting applications
Alloting shares on prorata basis

B3 Forfeiture of shares

Forfeiture of shares means

1. Cancellation of the membership of the share holder.i, e cancellation of share capital called upon the shares forfeited.
2. Forfeiture of whatever amount paid by the share holder in account of the share s forfeited.

For bringing forfeited shares into effect in the books of account the following steps are needed.
a. The credit given to the share capital account to be debited with the amount of share capital called up in respect of those shares.

b. The debits in the allotment, call account etc. Should be cancelled, for this the respective accounts should be credited with the amojnts due from share holders,

C, the amount already received from the shareholder is forfeited and transferred to shares forfeited account.

B3 Definitions

Authorized capital
The total or maximum amount of capital which the company authorized to raise

Called up capital
The total allotment of capital which the share holders are called upon to pay

Calls in Advance
The excess money paid by the share holders in respect to the share s alloted to him over and above what is payable before he is called upon to pay.

Calls in Arrears
The amount though called up the directors, the shareholders have failed to pay and thus in arrears.

Call money
When the directors inform thr shareholders to pay a apart of the share amount through a letter,  it is said that a call has been made, the amount payable on such a call is called as call money.

B3 proforma Entries

Transaction and Entry

1.When share application money is received.

1.Bank account to share application account

2. On allotment o shares
A) For transfering share application money in respect of applications accepted
2a.Share application account to share capital account

B ) for allotment money due on allotment of shares
2b.Share allotment account to share capital account

3. On receipt of allotment money

3,Bank account to share allotment account

4. On making calls
A) for call money due on call
4a,Share call account to share capital account
B) on receipt of call money
4b.Bank account to share calls account

B3 Sources of Bonus shares

1. Share premium
2. Capital redemption reserve
3.General reserve
4.profit and loss account credit balance
5.capital profits such as profit prior to incorporation, profit on purchase of business,  profit on sale of fixed assets etc and
6. Any other reserves accumulated out of profits.

B3 Objects of issuing Bonus Shares

1. To conserve the cash resources of the company
2. To present a proper figure of share capital with which profits can be compared
3. To offer capital gain to share holders.

Company issue bonus shares at the following circumstances-
1.when the company has accumulated large reserves,
2, when the company has expended such reserves in revenue producing assets and when it is not in a position to give cash bonus.
3, when there is a wide gap between the share capital and fixed assets. When the company is under capitalized.

B3 Bonus Shares

Bonus shares are those shares which are issued without any payment to the share holders. They are issued out of reserves, both capital and revenue. The process of issuing bonus shares is also known as capitalization of reserves.

B3 Realisation Account

It is the account which will be opened to close the business in he vendor company.

B3 AMALGAMATION

Takeover of business of two or more companies by a new company formed for the purpose,,

B3 BCIII 3 YEAR Procedure involved in raising the capital of a company

Raising the share capital of a company involves the following points:

a) Issue of a prospectus-inviting public to subscribe to its share capital.
b)Application for shares- receiving of applications and their scrutiny
c)Allotment and issue of shares to the shareholders.
d) Issue of shares to members.

a) Issue of Prospectus:
According to sec2(36) if the companies act. :prospectus means any document described or issued as prospectus and includes any notice, for the subscription of purchase of any shares in, or debentures of a body corporate.

b)Application for shares