FUNCTIONS OF PURCHASE DEPARTMENT
Routine Functions
1. collection and registrations of purchase requisitions or indents from the stores department and for special and urgent materials from production and consuming department
2. Ascertainment of the possible sources of supply of required materials
3. selection of right suppliers
4. placing the purchase order
5. Follow-up of the purchase order to avoid any delay in delivery
6. obtaining goods received note and inspection note to ensure that quantity and quality of materials received are according to PO
7. Returning materials which are not according to specifications or securing adjustments with the supplier on claims for discrepancies
8. Verifying the invoice with regard to quality, price and other relevant particulars and pass it for payment and sending the invoice to the accounts section.
Some other functions are
1.To collect maintain proper records and documents like catalogues, price lists,, trade magazines and journals to assist in locating the best market.
2. To develop and maintain good supplier relations
3. to serve as an information centre on materials
4. to develop standard forms and document used in purchasing process.
5.TO prepare purchase budget
Routine Functions
1. collection and registrations of purchase requisitions or indents from the stores department and for special and urgent materials from production and consuming department
2. Ascertainment of the possible sources of supply of required materials
3. selection of right suppliers
4. placing the purchase order
5. Follow-up of the purchase order to avoid any delay in delivery
6. obtaining goods received note and inspection note to ensure that quantity and quality of materials received are according to PO
7. Returning materials which are not according to specifications or securing adjustments with the supplier on claims for discrepancies
8. Verifying the invoice with regard to quality, price and other relevant particulars and pass it for payment and sending the invoice to the accounts section.
Some other functions are
1.To collect maintain proper records and documents like catalogues, price lists,, trade magazines and journals to assist in locating the best market.
2. To develop and maintain good supplier relations
3. to serve as an information centre on materials
4. to develop standard forms and document used in purchasing process.
5.TO prepare purchase budget
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